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Tools and Templates 
No need to start with the dreaded “blank
sheet of paper” to begin planning, organizing and managing
your next communications project!
The MPMP Communications Toolbox is
loaded with templates, sample documents, guidelines and
spreadsheets you can quickly open and review. Find those
applicable to your project, then use the “Save As” command
to create your own versions. Customize formats, categories
and guidelines to fit your project and team.
Scan the list below and click on the
links for a brief description of each item. A link to the
actual tool appears with its explanation below.
| Tool/Template |
Use
To |
Links |
Project
Charter Template (MPMP) |
prompt
critical input from stakeholders and develop a high-level
execution plan
|
PDF
Word |
| Project
Charter (generic) |
develop
key information and management plans for any type of
project |
Example
Template |
| Risk
Assessment Worksheet |
identify, classify and
address project risks and uncertainties
|
Example
Template |
| Work Breakdown Structure |
diagram project into
its component parts
|
Example
Template |
| Task Assignment and Duration
|
assign roles/resources
and set realistic time frames for tasks
|
|
| Cost
Estimating Worksheet |
identify project cost
components and determine cost ranges
|
|
| Project
Schedule |
determine timing for
deliverables, set milestones, identify parallel and
sequential activities
|
|
| Team Meeting Guidelines |
organize and conduct
focused, efficient meetings
|
Example |
| Review Meeting Guidelines |
generate high value
input from reviewers and promote high quality decisions
|
|
| Progress Status Report |
share project information,
flag issues and monitor activities for potential impacts
to schedule
|
Example
Template |
| Change Order |
capture, communicate
and manage client requests for significant changes to
previously-approved work |
Example
Template |
| Change Log |
track the scope and status
of revisions generated by change orders
|
|
| Marathon Oil Company Graphic
Standards |
ensure that new projects
are created in compliance with Marathon's branding policies |
|
Chartering Workshop
For especially complex and/or high profile communications
projects, consider a facilitated Strategic Project Planning
Workshop for developing the project charter. Contact Project
Management Resources for more information.
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